Pricing and product fit

KLOCKED vs When I Work

Compare a scheduling-first tool with KLOCKED's focused employee time tracking.

KLOCKED$120per company per yearUnlimited employees and managers. Every KLOCKED feature included.

When I Work$300 per year for 10 employees
Single-location time tracking assumptionPricing depends on the plan and assumptions below.

Get KLOCKED for $120/year Compare the Details

What you're actually comparing

KLOCKED — employee time tracking, payroll-ready reports, $120 per year for the whole company. That's the product.

When I Work — When I Work is a scheduling-first product that also tracks time. Pricing is per user per month and scales with headcount.

KLOCKED is the right call when:

Employee time tracking is the core need
Per-employee monthly charges need to go
Payroll-ready exports are enough
One flat annual price makes budgeting simple
Scheduling, GPS, payroll processing, and HR tools are not part of the requirement

Stick with When I Work when:

Scheduling is the main problem to solve
Managers need schedule coverage tools
You want time tracking attached to shifts
Per-user pricing is acceptable for the added scheduling tools

What it may cost for a small crew

Estimated annual cost for 5, 10, and 25 employees using the shared pricing data checked June 20, 2026.
Crew size	KLOCKED annual cost	When I Work annual cost	Plan and assumptions
5 employees	$120	$150	Single-location time tracking assumption
10 employees	$120	$300	Single-location time tracking assumption
25 employees	$120	$750	Single-location time tracking assumption

KLOCKED remains $120 per year for each company size shown.

How each company charges

KLOCKED

KLOCKED charges one company price of $120 per year. Adding employees or managers does not change the price.

When I Work

When I Work prices time tracking per user each month. Scheduling and multi-location needs can move the company into a different price level.

Feature comparison

Every KLOCKED feature included. Labels summarize the important differences without listing every feature in each product.

KLOCKED and When I Work feature comparison
Comparison point	KLOCKED	When I Work	Note
Employee clock-in and clock-out	Included	Included	Both products can support basic employee time punches.
Paid and unpaid breaks	Included	Included	Break handling may depend on plan and setup.
Shared-device time clock	Included	Included	KLOCKED supports a shared company time clock.
Timesheet review	Included	Included	Managers can review hours before payroll.
Correction requests	Included	Included	KLOCKED preserves the original record when corrections are requested.
Overtime	Included	Included	Overtime rules and reports vary by product.
Time off	Included	Included	Time-off tools may be included or plan-dependent.
Jobs or projects	Included	Depends on setup	Useful when hours need to be grouped by job or project.
Payroll-ready reports	Included	Included	KLOCKED exports reports for the payroll process you already use.
Employee scheduling	Not offered	Included	KLOCKED does not provide scheduling.
Payroll processing	Not offered	Not offered	KLOCKED does not process payroll.
GPS or location tracking	Not offered	Not offered	KLOCKED does not track live employee GPS or movement.
Product-fit note	Focused	Different focus	Scheduling is a core reason to consider When I Work.
Product-fit note	Focused	Different focus	The annual cost changes as the crew grows.

Why a small business may choose KLOCKED

One predictable annual price
Unlimited employees and managers
No monthly software bill
No feature packages
Reports ready for the existing payroll process

Why a business may choose When I Work

Employee scheduling is the main strength
Time tracking connects to schedule management
Useful for shift-based businesses that plan coverage inside the same tool
Can fit teams that want scheduling before reporting

KLOCKED keeps its focus narrow

KLOCKED is built for employee time tracking and payroll-ready reporting. It does not try to replace every business system.

No payroll processing
No employee scheduling
No live GPS tracking
No employee movement monitoring
No full HR-management system

If those tools are central to how your business runs, stick with When I Work.

Which one should you choose?

Choose KLOCKED when:

One annual company price is important
You want unlimited employees and managers included
A straightforward employee time clock is the main need
Payroll-ready reports are enough
You do not need scheduling, payroll processing, or live GPS tracking

Choose When I Work when:

Scheduling is the main problem to solve
Managers need schedule coverage tools
You want time tracking attached to shifts
Per-user pricing is acceptable for the added scheduling tools

The better choice depends on which features your business actually needs and how you prefer to pay for them.

Pricing information

Pricing checked June 20, 2026. Prices are based on publicly listed information for the plans shown. Products and features differ, and competitor pricing may change.

Date pricing was checked: June 20, 2026
Competitor plan used: Single-location time tracking assumption
KLOCKED price shown: $120 per company per year
Products and features differ, and competitor pricing may change

When I Work official pricing source