When I Work alternative

A simpler When I Work alternative for employee time tracking

When I Work is a scheduling tool with time tracking bolted on. If scheduling is your main problem, it might be the right fit. If time tracking is the problem — and you are tired of paying per employee every month — KLOCKED is the cleaner answer at a flat annual price.

$120 per company per year

Unlimited employees. Every feature included. One price per year.

Get KLOCKED for $120/year See the Full Comparison

Try KLOCKED for 30 days. If it doesn't work for your business, get a full refund.

Why people switch

When I Work charges per user per month, which means every hire raises your software bill. The product is built around scheduling first — shift coverage, trade requests, team communication. If those are not your problems, you are paying for them anyway. KLOCKED is purpose-built for employee time tracking: clock in, clock out, review hours, pay people correctly, $120 a year for the whole company.

Time tracking built for time tracking, not scheduling

When I Work starts with the schedule and attaches time tracking to it. KLOCKED starts with the time record and builds everything around accuracy: corrections when employees miss a punch, overtime tracking so nothing slips through, timesheet approval before payroll runs, and a clean export when it is time to pay people. No schedule to maintain. No shift-trade inbox.

Clock in and clock out
Paid and unpaid breaks
Shared company time clock
Timesheets and approvals
Missed-punch corrections
Overtime and time-off tracking
Departments and work locations
Jobs and projects
Payroll-ready spreadsheets and PDF reports
A clear record of every change

Pure time tracking, flat annual price, no scheduling system attached.

One annual price for the whole company

KLOCKED costs $120 per year for the company. Adding another employee or manager does not change the price.

2 employees: $120 per year
5 employees: $120 per year
12 employees: $120 per year
25 employees: still $120 per year

The same company price applies if the team grows beyond these examples. View KLOCKED pricing details.

How When I Work charges

When I Work prices time tracking per user per month, starting around $2.50 per user for single-location time tracking. Adding employees directly raises the monthly and annual bill.

Plan used: Single-location time tracking plan. Pricing checked June 20, 2026. When I Work official pricing source.

What a 10-person crew pays per year

KLOCKED

$120 per year

Entire company. Unlimited employees. Every feature included.

When I Work

$300 per year

Single-location time tracking plan.

Pricing based on publicly listed rates. Products are not identical — features and billing rules differ.

KLOCKED is the right call when

Employee time tracking is the main need
You want one flat annual price for the whole company
Per-employee monthly charges need to go
Payroll-ready reports are what you actually need
A shared company time clock would help
GPS and surveillance tools are not required

Stick with When I Work if

Shift scheduling is the primary need
Coverage planning and shift trades matter
Time tracking connected to a schedule is the goal
Per-user pricing is acceptable for the scheduling tools included

Feature snapshot

KLOCKED and When I Work alternative feature snapshot
Feature	KLOCKED	When I Work	Note
Employee clock-in and clock-out	Included	Included	Both products can support basic time punches.
Paid and unpaid breaks	Included	Included	Break setup can vary by product.
Shared-device time clock	Included	Included	KLOCKED supports a shared company time clock.
Timesheet approval	Included	Included	Useful before payroll reports are exported.
Correction requests	Included	Included	KLOCKED keeps a clear record of changes.
Overtime tracking	Included	Included	Rules and reports differ by setup.
Time-off tracking	Included	Included	May depend on plan or setup.
Payroll-ready reports	Included	Included	KLOCKED exports spreadsheet and PDF reports.
Employee scheduling	Not offered	Included	KLOCKED does not provide scheduling.
Payroll processing	Not offered	Not offered	KLOCKED does not process payroll.
Live GPS tracking	Not offered	Not offered	KLOCKED does not track live employee location.

What KLOCKED doesn't do — and why that's fine

KLOCKED is a time clock. It doesn't try to be everything.

No payroll processing
No employee scheduling
No live GPS tracking
No employee movement monitoring
No HR management platform

If you need those things, When I Work or a larger platform might be worth the cost. If you just need accurate hours and clean payroll records, KLOCKED is enough.

Getting started takes about ten minutes

No sales call. No demo request. No custom quote. Just sign up, add your employees, and start tracking time.

Create your company account
Add employees and managers
Set up the shared clock if your team needs it
Configure overtime and time-off rules
Start tracking hours

Export your records from your current system before canceling — KLOCKED doesn't import historical data.

Want the full comparison?

Review pricing assumptions, feature differences, and product strengths on the detailed comparison page.

View KLOCKED vs When I Work

Frequently asked questions

Is KLOCKED a direct replacement for every When I Work feature?

No. KLOCKED focuses on employee time tracking, timesheets, corrections, overtime, time off, and payroll-ready reports. It does not provide payroll processing, scheduling, live GPS tracking, or full HR management.

How much does KLOCKED cost?

KLOCKED costs $120 per company per year with unlimited employees and managers.

Does KLOCKED charge for each employee?

No. Adding employees or managers does not change the annual company price.

Can employees use their phones?

Yes. Employees can use a phone, tablet, laptop, desktop, or the installed KLOCKED app.

Can we use one shared time clock?

Yes. A tablet or computer can be set up as a shared company time clock.

Does KLOCKED process payroll?

No. KLOCKED creates reports for the payroll process the company already uses.

Does KLOCKED track GPS?

No. KLOCKED does not collect live employee GPS locations or track employee movement.

Is there a free trial?

No. KLOCKED is billed once per year and includes a 30-day refund guarantee.

Can KLOCKED replace When I Work scheduling?

No. KLOCKED does not provide employee scheduling or shift coverage tools. When I Work may be the better fit when scheduling is the core problem.

Is KLOCKED cheaper than When I Work?

For most small businesses, yes. KLOCKED is $120 per company per year. When I Work is priced per user, so the annual cost scales with headcount.

Pricing information

Competitor pricing checked June 20, 2026. Prices are based on publicly listed information for the plans shown. Pricing and features may change. Products are not identical.

When I Work official pricing source

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$120 a year. Unlimited employees. The whole time clock.

No per-employee fees. No monthly billing. No feature tiers. Just one annual price for the whole company.

Get KLOCKED for $120/year See Everything Included

30-day refund guarantee. No contracts.